Virtual Assistant

Job Title: Virtual Assistant

Job Type: Full time

Location: Remote

The Role

We’re looking for a proactive, highly organized Virtual Assistant to support day-to-day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients.

You should be resourceful, detail-oriented, and comfortable taking ownership with minimal direction.

What You’ll Do

• Own scheduling, research, documentation, and general administrative tasks
• Maintain internal trackers, records, and operational information
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements
• Support onboarding, team logistics, and ad hoc requests
• Own gifting operations across our team and clients
• Source gifts and manage ordering, personalization, shipping, and delivery
• Track gifting budgets, recipient information, orders, and vendors
• Anticipate needs and drive tasks through completion

What We're Looking For

• 3+ years in administrative support, operations, or a similar role
• Excellent organization and attention to detail
• Strong written and verbal communication
• High ownership, reliability, and follow-through
• Strong research and problem-solving skills
• Ability to work independently in a fast-moving environment
• Good judgment when handling sensitive information

Preferred

• Experience in a startup, technology company, or distributed team
• Experience with gifting, vendors, purchasing, or logistics
• Familiarity with Google Workspace, Slack and project management tools
• Comfortable using AI tools to work faster and automate repetitive tasks

Originally posted on Himalayas